果冻传媒

In this context, employees are understood to be: employees with an employment contract, temporary employees, student (teaching) assistants, seconded staff members, persons who perform work in the context of an assignment, former staff members and trainees. An applicant is understood to be anyone who presents themselves to 果冻传媒 as a candidate for an employment position at the university.

果冻传媒 processes, among others, the following personal data of applicants and employees: 

• Identification details, such as name, signature, title, (biological) sex, date and place of birth, nationality
• Contact details, such as e-mail address, residential address, telephone number
• Professional experience, such as CV, employment history and motivation letter
• 果冻传媒 and training, such as academic title, certificates

果冻传媒 processes, among others, the following personal data of employees:

• Copy of an identification document, including citizen service number (BSN), residence permit or visa
• Employment information, such as organizational section, workplace, employee number, 果冻传媒 relationship number, type of employment, ancillary activities
• Registration of sick days and leave, including special leave and maternity leave
• Performance data, such as personal feedback, results and progress interviews
• Financial data, such as bank account number, (salary) payments and expense claims
• Trade union membership (for tax settlement of trade union dues)
• Correspondence and interaction, such as e-mails, letters or other exchanged information, contact details of the person you have assigned as emergency contact
• Certificate of Conduct (Verklaring Omtrent Gedrag), if applicable
• Use of ICT-facilities, such as username, IP-address, room bookings, video and audio recordings, logging
• Surveillance footage

In most cases, we obtain this data directly from you. However, we may also receive personal data from third parties (e.g. the Tax and Customs Administration, Immigration and Naturalisation Service (IND), public employment services organization (UWV) and pension funds) if permitted by law or if you have explicitly consented. Additionally, at your own initiative and with your explicit permission, we may process information about your health, for us to, for example, be able to respond appropriately in case of emergency situations to ensure your well-being, or to adjust your workplace for health reasons.

果冻传媒 processes the personal data of applicants and employees for the following purposes:

• Organizing the recruitment and employee selection process
• Fulfilling the employment contract agreed upon with an employee
• Ensuring correct and efficient personnel and salary administration
• Planning the deployment of employees in a balanced and well-structured way
• Supporting in case of sickness and absenteeism of employees, including reintegration
• Ensuring good opportunities for employees to develop themselves
• Complying with statutory obligations, like the obligation to keep and retain records
• Engaging external evaluators with specialized knowledge for job interviews for scientific positions
• Conducting internal controls regarding our cybersecurity measures, financial administration and the audit of the financial statements by certified external auditors
• Conducting surveys by 果冻传媒 or external organizations, for example on employee satisfaction
• Organizing and holding elections for employee participation bodies
• Organizing security and access management for 果冻传媒 buildings, including campus card administration via our supplier ID-Ware and camera surveillance
• Maintaining, testing and securing ICT facilities
• Providing access to sports and parking facilities

果冻传媒 processes, among others, the following personal data of current and prospective students:

• Identification details, such as name, signature, title, (biological) sex, date and place of birth, nationality
• Contact details, such as e-mail address, residential address, telephone number
• Personal identifiers, such as student number, Studielink number, 果冻传媒 relationship number
• Passport photo and citizen service number (BSN)
• Financial data, such as bank account number and (tuition) payment information
• 果冻传媒 details, such as grades, (submissions and answers to) exams, study progress, diplomas
• Data relating to prior education and outcomes of entrance/admission exams
• Participation in student (recruitment) activities, study interests
• Health data in the context of study facilities and study support
• Notes from student counsellors and student psychologists (only accessible to them)
• Correspondence and interaction, such as e-mails, letters or other exchanged information, contact details of the person you have assigned as emergency contact
• Use of ICT-facilities, such as username, IP-address, room bookings, video and audio recordings, learning data, logging
• Surveillance footage

In most cases, we obtain this data directly from you. However, we may also receive personal data from third parties (e.g. Studielink, 果冻传媒 Executive Agency (DUO), Personal Records Database (BRP)), if permitted by law or if you have explicitly consented.

果冻传媒 processes the personal data of current and prospective students for its public task to provide education and to conduct scientific research. We also have to comply with legal obligations for which we process your personal data. We process your personal data for the following purposes:

• Recruiting new students and promoting the university
• Informing (prospective) students about 果冻传媒 study programs, study associations and other related activities
• Application, selection, and enrollment in a study program
• Calculating, establishing and collecting tuition and examination fees
• Ensuring effective organization and advancement of the (online) education and (online) examinations
• Tracking and measuring study progress, and providing grade lists and certification (diploma)
• Conducting exchange programs and arranging traineeships and research
• Assessing and implementing special accommodations for students with a disability
• Supporting and mentoring students by a study advisor and/or psychologist
• Providing effective student (career) guidance
• Nomination for membership, award, or other recognitions
• Measuring and improving the quality of education and educational facilities, including by conducting (statistical) research, learning analytics, and conducting surveys
• Taking action in response to suspicions of plagiarism and exam fraud
• Providing support in finding housing facilities for students and promoting student societies
• Organizing and holding elections for student participation parties
• Organizing security and access management for 果冻传媒 buildings, including campus card administration via our supplier ID-Ware and camera surveillance
• Maintaining, testing, and securing ICT facilities
• Providing access to sports and parking facilities

果冻传媒 processes, among others, the following personal data of alumni:

• Identification details, such as name, signature, title, (biological) sex, date and place of birth, nationality
• Contact details, such as e-mail address, residential address, telephone number
• Personal characteristics, such as current job position, language and communication preferences and name of partner (in case of donations after death)
• 果冻传媒 details, such as student number, followed program, graduation and graduation date
• Details on your contacts with 果冻传媒, including possible interest in membership of an alumni association, attendance of alumni events, relationships with other alumni or donors
• Photo and video material of alumni events
• Financial data, such as bank account number, donations, fields of interest

This data is collected to create a profile of your relationship in order to determine whether someone could or would like to contribute to the goals of 果冻传媒. In most cases, we obtain this data directly from you through your registration on the , event-signups via the Alumni website or through other forms of communications with us. Additionally, we receive some data automatically via our student registration system Osiris or our PhD registration system HoraFinita. We improve and update our alumni database by gathering data from publicly available sources such as LinkedIn or newspapers.

果冻传媒 processes the personal data of alumni for the following purposes:

• Maintaining an up-to-date alumni database using a CRM (Customer Relationship Management) system
• Maintaining contact with alumni and send them information and newsletters
• Inviting alumni to 果冻传媒 events, lectures and/or information days
• Conducting surveys, either by 果冻传媒 or through external organizations, e.g. on job prospects after graduation
• Approaching alumni to provide coaching, workshops, (guest) lectures and to make donations
• Fulfilment of (tax) legal obligations regarding financial donations to Stichting Universiteitsfonds Eindhoven
• Providing access to sports facilities
• Measuring and improving the quality of education and evaluating career opportunities, by conducting statistical research, market research and data analysis

果冻传媒 processes, among others, the following personal data of campus visitors:

• Identification details, such as name, title, company
• Contact details, such as e-mail address
• Surveillance footage

If you park at the 果冻传媒 campus, our external service provider IP-Parking processes your license plate number, the date and time of entry and exit, and your parking location (transaction data). If you pay at the payment terminal, these payment details are also processed by IP-Parking. This data is not shared with 果冻传媒. Additional data will be processed for students and employees who have linked their campus card for parking. More information about this can be found on .

果冻传媒 processes the personal data of campus visitors for the following purposes:

• Visitor reception
• Security and access management for 果冻传媒 buildings, including camera surveillance
• Providing access to parking facilities

When you use 果冻传媒 ICT facilities, such as the Wi-Fi-network or access the 果冻传媒 network as a visitor or guest (e.g. through applications like Microsoft Teams), we process your personal data to facilitate your usage and monitor the network to secure 果冻传媒鈥檚 ICT facilities and prevent misuse. The personal data involved in network monitoring primarily consists of IP addresses, user names (email address), first names, last names and log data. For more information on network monitoring, please refer to the Regulation on computer and network usage.

果冻传媒 conducts a wide variety of scientific research projects, each unique in its scope and nature. This can range from laboratory experiments and building prototypes to computational simulations and mathematical analysis. In addition, research may involve interviews, surveys, observations or collecting data from websites (webscraping). To find out what personal data is processed for a specific research project, please refer to the information letter, introductory materials, or privacy statement provided for that research project. All personal data in scientific research is processed in accordance with the Netherlands Code of Conduct for Research Integrity.

The most common personal data we process in the context of scientific research projects are:

• Name and signature (included in the informed consent form)
• Demographic data, such as age and education level to contextualize survey data
• Research data: the data collected during the research that is necessary for answering the research question or for achieving the research goal. This may also include special categories of personal data such as data related to health, religion, sexuality, ethnicity

In most cases, we obtain this data directly from you. Occasionally, other organizations may share your personal data with us. When possible, they will inform you about this. If that is not feasible or would require disproportionate effort, they will implement additional safeguards to protect your privacy (e.g. by anonymizing or pseudonymizing your data). We handle all personal data 鈥� whether collected directly from you or received from others 鈥� in accordance with applicable laws and our organizational and technical safeguards.

果冻传媒 processes your personal data primarily to answer specific research questions or achieve particular research objectives. You can read which questions or objectives it concerns in the information letter, the introductory information or the privacy statement for the research you are participating in. Additionally, we will retain your name and signature to be able to prove that you have given permission to participate in a certain research project, or you have given your consent to processing special categories of personal data (or that of your child) in the context of such a project.

果冻传媒 processes personal data to execute a contract to which you are party, or to take steps at your request prior to entering into a contract. This includes entering into and fulfilling employment contracts for staff members, managing secondary working conditions based on these agreements, and granting access to sports facilities through a contract with the Student Sports Centre.

果冻传媒 processes personal data as required by law. Examples of processing personal data by 果冻传媒 based on legal obligations include:

• Disclosing student data to the 果冻传媒 Executive Agency (DUO)
• Disclosing salary data to the Tax and Customs Administration and pension fund
• Disclosing data to Statistics Netherlands (CBS) for statistical analysis purposes
• Storing theses in our archives based on the Public Records Act (Archiefwet)
• Provision of personal data to the external auditor for the annual accounts鈥� audit
• Maintaining a student administration for the purpose of awarding degrees in accordance with the Dutch Higher 果冻传媒 and Research Act
• Complying with the norms on occupational health and safety (Arbowet), e.g. through conducting Employee Experience Surveys and effective laboratory management

果冻传媒 processes personal data based on its public task, given that it is a university entrusted with the public task of carrying out scientific research and providing higher education. These activities are supported by specific legislation like the Higher 果冻传媒 and Research Act, but can also be mentioned in policy documents from the Ministry of 果冻传媒, Culture and Science. Examples of data processing necessary to facilitate our services in the context of education are creating timetables, issuing grading lists and deploying anti-plagiarism software. Additionally, learning analytics to improve the quality of education and to support students in their learning path is also based on the legal basis of a public task.

Research conducted to increase society's knowledge generally relies on the legal basis of a public task. If, during a research project, your personal data proves valuable for new, socially important research, we may reuse it for the new research. According to the GDPR, further processing for scientific research purposes shall not be considered to be incompatible with the initial purposes, as long as appropriate safeguards are in place. Therefore, we do this only when your data is truly necessary, the recognized ethical standards for scientific research are followed and the research purposes align with the original research project.

果冻传媒 may process personal data to pursue a legitimate interest, unless the interests or fundamental rights and freedoms of the person involved, which oblige the protection of personal data, prevail. If 果冻传媒 processes personal data on the basis of a legitimate interest, the interests of the person involved are always weighed against the legitimate interests. This means that processing must be necessary and proportionate and must have as little negative impact as possible on the persons involved. Examples of processing by 果冻传媒 based on legitimate interest include:

• Use security cameras on campus to protect people, property and buildings
• Managing visitor access efficiently
• Managing access control by means of the 果冻传媒 campus card
• Recruiting qualified employees with the necessary skills and qualifications
• Monitoring browsing behavior or network activity to secure ICT facilities and prevent misuse
• Turn personal data into anonymous statistical information to analyze trends, improve processes, refine policies, and support better decision-making (sometimes in collaboration with third parties)
• Maintaining an alumni registration system and fostering alumni engagement with 果冻传媒
• Performing scientific research that is not primarily aimed at increasing society鈥檚 knowledge, such as research commissioned by an external party (e.g. government agencies or large companies)

If the processing of your personal data does not fall under one of the above-mentioned legal bases, we will seek your consent. You can therefore assume that if you are not asked for consent, all personal data processing by 果冻传媒 is necessary either to facilitate educational or research activities, comply with legal obligations or contracts, or to serve a legitimate interest. When consent is required, you will be informed about the purposes for which your data will be used, the specific data involved, who will have access to it and how you can withdraw your consent. Examples of the processing that 果冻传媒 does based on consent include:

• Using your e-mail address to send newsletters or promotional e-mails (unless directly related to your degree program or employment, in which case the 果冻传媒 relies on legitimate interest)
• Retaining your CV to inform you about future job opportunities
• Handling the tax settlement of trade union dues for trade union members

If you give 果冻传媒 permission to use your personal data, you can withdraw this consent at any time, but it will not apply retroactively. Instructions on how to withdraw consent will be provided when you first give your consent. If you no longer have this information, you can also contact us via the contact details at the end of this Privacy statement.

If we process special category personal data (such as information about your health, genetics, religion, political affiliation, ethnicity or sexuality) for scientific research, we generally ask for the explicit consent of the participants to derogate from the prohibition on processing such data. Sometimes, however, asking for permission is impossible or requires a disproportionate amount of effort. As long as the research also serves the public interest, the university is exempt from asking for permission. If this is the case, we will always ensure that the rights and freedoms of the participants are not disproportionately harmed and that the appropriate safeguards are put in place.

In exceptional cases, 果冻传媒 may process personal data to protect the vital interests of individuals. This could occur when there is an urgent medical necessity. Think of a situation in which there is a
life-threatening situation (e.g. a serious accident) in which you are unable to give permission for the processing of your data, but this processing is necessary to save your life.